HOW ARE SPREADSHEETS AND OTHER OFFICE TOOLS IMPACTING YOUR INSPECTIONS.

As you may already know Microsoft Excel, Microsoft Word, and Google Sheets are some of the largest office tools on the market. Many businesses are using these programs for performing work inspections besides other activities.

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If you run inspections using one of these programs, you know how difficult it is to exchange data between separate software programs. You may have also noticed how complicated collaboration turns out to be.
Using multiple systems to perform a single inspection is time-consuming and inefficient; it can also have other major consequences that you are not entirely aware of.

Shadow IT. Paper-based inspections & checklists

Whitepaper Overview

  • How inspection engineers use these Shadow IT technologies

  • How they might impact the businesses’ growth and security in the long run

  • What risks arise across the organisation

  • What is the alternative

Shadow IT Explained

Shadow IT is the collection of systems and applications that exist within the company’s IT landscape but haven’t been officially authorized for certain purposes.

Is performing inspections using MS Excel, MS Word, or Google Sheets part of the shadow IT landscape?

Unfortunately, it is, and despite these technologies being used outside the company, they are often used for business purposes because of a lack of alternatives. If you run inspections using one of these programs, you know how difficult it is to exchange data between separate software programs.

You may have also noticed how complicated collaboration turns out to be. Using multiple systems to perform a single inspection is time-consuming and inefficient, it can also have other major consequences that you are not completely aware of.

In this whitepaper, we are going to clear the air by explaining how inspection engineers use these technologies, how they might impact the businesses’ growth and security in the long run, what risks arise across the organization, and what the alternative is.

Research from Spiceworks proves that 40% of end-users are still going behind the IT department’s back to set up unapproved services, causing data breaches, stealth, malicious activity, and data loss. There are situations when the IT departments unintentionally limit the business performance when building specific technology domains, with little or no consideration of whether other technologies might be more suitable and leaving little room for autonomy.

TESTIMONIALS

  • Leo Brand

    CIO at Vopak
    With the rollout of the Smartflow platform at our terminals, we will be able to speed up, building our digital infrastructure to transform our frontline operations. Our people at the terminal will be able to work much more efficiently, and they will be supported in standardizing processes like ISGOTT and digital operator rounds.
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    Thomas Visser

    Management Trainee Vopak Europoort

    Usage of the Smartflow environment makes it much easier to standardize workflows and to reduce administrative time and errors. For example, when a tanker is discharging her cargo, only questions relevant for discharging activities are provided.
    Furthermore standard information and remarks that are applicable for Vopak Terminal Europoort such as emergency procedures, can be pre-filled thus reducing the amount of questions that need to be performed.
    Having all data in one digital environment makes it possible for each stakeholder to have easy access to all relevant and up-to-date ISGOTT documents. Zero paper waste as operators perform the process using a PC and ATEX certified tablet.

  • Mark van der Wolf

    Director Service & Projects at MOBA
    Smartflow offers MOBA many advantages in terms of efficiency and lead time reduction of the service order process. By implementing the user-friendly Smartflow, we expect a significant reduction in the manual administrative work of both the service engineers and the back office.
  • Mario Rovers

    Manager AMTeK at Aboma

    The Smartflow app helps inspectors collect and interpret data. We can easily analyze data and prepare for future events or to predict failure. Data can be analyzed immediately consequently improving the quality of inspections.

What is holding your organization back? What is the element that is still missing from deciding to implement a connected worker solution?

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